Guidance notes for chairing UK CAB meetings

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The chair (or co-chairs) and timekeeper should work together to support each other through the meeting. This is to encourage other UKCAB members to gain confidence as chairs at future meetings.

UKCAB meetings:

• Welcome everyone
• Allow time for introductions around the room
• Logistics of day, toilets, fire procedures, breaks, and lunch; where to smoke - for those still ignoring risk factors!
• Introduce speaker and topic. Always good to know who you are introducing but you can hand to speaker to introduce themselves
• Invite contributions:
• Make sure that everyone who should speak on an issue gets the chance to, not just those who can talk the loudest and longest.
• Encourage quieter members to communicate their feelings, perhaps by prompting them with questions.
• Ensure everyone speaks through the chair
• Ask for copy of slides or copy to be sent at later date for members
• Use other SG members to get people back after breaks for time keeping
• Remind members to complete evaluation forms and hand them in

Chairing the Pharma session:

• Minute silence prior to pharma presentation in memory of those who were and are unable to benefit from advances in treatments
• Thank pharma; but protocol is not to applause

Timekeepers:

• Support the Chair to keep the meeting on time.
• Support chair by noting the order of attendees wanting to speak.
• Help to ensure the speakers keep to the time allocated for their presentations (essential for successful meetings and great attendee participation).